Invoicing

A VAT invoice template with the numbers shown separately

A VAT invoice is mostly a checklist: who supplied the work, who is being charged, a unique number, the date, what was done, the net amount, the VAT, and the total. This worked example lays those out in the order a customer's bookkeeper reads them.

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That link opens the real editor, not a preview. Sign in with Google and this example loads as an editable draft using your own currency and VAT defaults.

The worked example

Bathroom installation · Second fix, tiling, and commissioning on a completed bathroom.

Invoice forArdenfield Lettings

Flat 6, Weaver Court, Leeds LS9

Issued: 3 Aug 2026
Payment due: 17 Aug 2026

Example invoice lines for Second fix, tiling, and commissioning on a completed bathroom
Work and materials	Qty	Unit price	Line total
Labour — bathroom fit-out and commissioning, five days	5	£310.00	£1,550.00
Shower valve, screen, and fixings supplied	1	£486.00	£486.00
Tiling, tanking, adhesive, and grout	1	£372.00	£372.00
Removal and disposal of the old suite	1	£95.00	£95.00
Subtotal			£2,503.00
VAT at 20%			£500.60
Total			£3,003.60

Customer-facing note

Payment is due 14 days from the invoice date by bank transfer, quoting the invoice number as the reference. VAT is charged at the standard rate shown. Please raise any query about this invoice within seven days of receipt.

Figures are an original example in GBP at 20% VAT. Nothing here is a real customer, a real price, or a recommended rate — price your own work.

What this template gets right

Your details as the supplier
Company name, address, email, phone, company number, and VAT number come from your company settings and print at the top and foot of every document.
A unique, sequential invoice number
Invoices use their own yearly sequence with your chosen prefix, issued by the server. Quotes count separately, so an invoice number is never reused or guessed.
Net lines, VAT, and gross total
Each line shows quantity and unit price excluding VAT. The summary prints the subtotal, the VAT at the rate on the document, and the total due.
Payment terms and a due date
The due date follows the invoice terms set in your company settings, and the customer note carries how to pay and what reference to use.

How it moves through EstimateBird

In EstimateBird an invoice comes from an accepted quote, so this example opens in the quote editor with the same job priced.
Send it, take the customer's acknowledgement, then convert it once into a separately numbered invoice.
Email or print the invoice, and mark it paid when the payment clears so the dashboard totals stay true.

What it will not do

Worth knowing before you build a business process on it.

EstimateBird holds one VAT rate per document. Mixed-rate, reverse-charge, margin-scheme, and tax-inclusive pricing are not supported.
The layout is a clear commercial invoice; it is not certified for any tax authority, and it makes no Making Tax Digital or HMRC claim.
Printing goes through your browser's print-to-PDF dialog. There is no server-rendered archival PDF or file hash.
Check what your own jurisdiction requires on an invoice before you send one.
EstimateBird is not accounting, tax, or legal advice, and it makes no HMRC, Making Tax Digital, or certified-signature claim.

Questions about this vat invoice template

Can I raise an invoice without a quote first?

Not today. Every invoice in EstimateBird is created from an accepted quote so the numbering, the agreed scope, and the acceptance record stay linked. Price the work as a quote, record the acceptance, then convert it.

Are the invoice numbers sequential?

Yes. Invoices run on their own yearly sequence with your prefix, allocated by the server so two devices cannot claim the same number. Quotes run on a separate sequence.

Does EstimateBird make my invoice HMRC compliant?

No. It gives you the fields a VAT invoice normally shows and prints them clearly. Whether a document meets your obligations depends on your registration, your scheme, and your jurisdiction, so check it with a qualified adviser.

Other worked templates

Price your own version of this job

The example opens as an editable draft. Change the lines, save it, and send it for the customer’s acknowledgement.

Open the editor